Unlike paper documents, virtual data rooms are accessible at any time of the day or evening. This means that employees can work even in the middle of a break, or stay up late to burn midnight oil. Besides, they can work from any location with an Internet connection. Therefore, choosing a reliable virtual data room is crucial to reduce the stress of due diligence.
Find the VDR that has a customizable interface that is able to be customized to the needs of your company. This makes it easier for colleagues to navigate the program and complete important tasks. A good VDR will allow you to upload large files and utilize drag-and-drop features for simple management of your files. It should come with a powerful search tool that includes filters, labels, and tags click here to find out more to help you find more specific searches. It should also include automatic indexing and numbering indexes, which are crucial for a thorough and fast search of large quantities of documents. It should also include dynamic watermarking that is visible on the document when it is viewed or downloaded. It should also include redaction and fence view that prevent screenshotting.
Another crucial feature is the ability to track of user activity right down to the page level, which aids in accountability and keeping records. Administrators should be able grant specific permissions for users, such as which PDFs they can print or save. It should also allow eSignatures for seamless collaboration of documents. Look for a virtual room that has multiple security certifications like ISO 27001 and SOC 1/2/3.