The management of files is an essential aspect of any business. It is important to organize them to ensure the compliance of employees and streamline workflows. Using the right software for managing documents is the best way to achieve this. It’s also beneficial to have an effective document management system that lets users access the latest versions of documents. This can help companies avoid confusion over older versions and ensures their employees are working with the most current version.

The most efficient document management software comes with image scanning and optical characters recognition (OCR) in addition to storage of files. These two functions enable you to easily convert paper records into digital files which can be searched. These functions can help you save time and effort. It is because searching through a physical pile of documents is much slow and time-consuming than using an online system.

If you are seeking a highly customizable document management system, you might want to think about FileHold. The platform is available in a variety of pricing levels, allowing you to add and remove users according to your business’s growth. It provides a variety of important features such as compliance tracking classification, eSignature, and file recovery.

Other notable features of FileHold include a graphical user interface that is customizable, workflow automation functions, and advanced security settings. It also has integrations with other software and is compatible with most operating systems. It can be accessed on a variety of devices including iOS and Android mobile apps. The platform’s customer support and training options are also appreciated.