Despite the COVID-19 pandemic, people have continued to attend governance meetings on the internet. This might be a annoyance for those who prefer to attend in person, but it’s also a great way for the administration and their staff members to demonstrate their commitment to the citizens.
The main challenge is to ensure that the proper technology for participation is in place, with voice, screen and video sharing being important. Many companies rely on emailing information packets with attachments or file-sharing software with folders that can be downloaded. However, these solutions do not allow for the systematic process and distribution of agenda items.
Other challenges include the fact that it’s more difficult to engage in informal conversations that are usually associated with meetings in person. It is also an effective method to build relationships and build trust. By introducing the meeting early, and allowing time for informal discussions, or utilizing the chat function within your virtual meeting platform, you will be able to help establish the connections needed for a solid and effective governance.
Governance meetings are also a useful way to fine-tune Roles and responsibilities as new members join the team new roles, or new work demands attention. This will ensure that these discussions don’t take over other meetings and help the team to be productive and efficient.
